F.A.Q.

Frequently Asked Questions

What should I expect?

  • This year we have sensational keynote speakers each day from Burning Man, Accessible Festivals, and the Mayor’s Office of Special Events in Houston. There are three different learning tracks on public safety, event planning and event permitting! Choose your own adventure!

Where and when should I register/check-in for the conference?

  • We have two opportunities for you to register – Tuesday from 3 – 5 p.m. (prior to our Happy Hour and Networking Event at the Edge in the Peppermill from 6 – 8 p.m.) and Wednesday from 7:30 – 9 a.m. Registration is located outside of the conference rooms Tuscany E and F at the Peppermill Resort.

What food is included with registration?

  • Your conference registration covers a Happy Hour on Tuesday night, breakfast and lunch on Wednesday and Thursday, breakfast only on Friday. There was an effort made to ensure that all food is vegetarian and healthy. We hope you enjoy!  Coffee will be available during breaks on Wednesday and Thursday. Water will always be available – bring your stylish reusable water bottles!

What should I wear?

  • The conference itself will be business casual. Reno is a blue sky, sunny town that always looks deceptively warmer than it is – bring layers! The forecast is calling for weather between 28-30 degrees as the low and 47-51 degrees as the high. Our Thursday night adventure ice skating calls for a winter coat and gloves!

How can I get to the conference hotel from the airport?

  • The Peppermill airport shuttle departs from the airport going to the Peppermill every half-hour beginning at 4:15 a.m., and continuing to 11:45 p.m. This shuttle picks-up at the North exit of the Baggage Claim area.

Where can I park at the conference hotel?

  • There is free parking in the Peppermill surface and parking lot.

Hot Topic Tables

  • We are bringing back the Hot Topic Tables over lunch on Wednesday and as the last session on Thursday before Ice Skating! What is that burning policy matter you need to hear from your fellow MSES go-ers? Scooters got you down? Cost recovery perplexing you? Dones driving you mad?

MSES Board Elections

  • We are electing our first MSES board this year at lunch on Thursday. We are striving to make MSES and official organization. You want to be on the board? There’s still time – sign up here.

When will summit registration open?

What are the registration costs?

  • Early Bird Registration (On or Before December 16, 2019) is $175.
  • General Registration (After December 16, 2019) is $225.
  • Onsite Registration is $275.

When will I be able to reserve my hotel room and what are the hotels and amenities?

  • Reservations can be made as soon as you register for the Municipal Special Events Summit. Recommended lodging is available at the Peppermill Resort Hotel. Details can be found on the Hotel & Travel page.

How will you share logistical details with attendees?

  • The Local Organizing Committee will be sending out monthly email blasts to all registered attendees and attendee prospects which will include details about what to expect, registration, session spotlights, getting to the hotel, parking, checking in, what to wear, and more.

Will there be internet access?

  • Complimentary WiFi is included in the negotiated hotel guest rate and will be available in all sleeping rooms of recommended lodging.  All attendees and presenters will have access to high-speed internet within the Peppermill Resort Hotel.

What is the deadline for submission of presentation proposals?

  • The deadline for all submissions is September 14, 2019.

I’ve submitted a presentation proposal.  What are the next steps?

  • All presentation proposals will be reviewed by the Programs Committee.  Acceptance notifications for presentations will be distributed by the Programs Committee to all presenters in October 2019.
  • Don’t forget to register for the Municipal Special Events Summit!

When will the official summit schedule be posted, including details on specific educational sessions?

What is the official summit hashtag?

  • #MSES2020